Company secretary handover
Switch your Hong Kong company secretary.
Appointment documents, company records and pending filings, coordinated with your outgoing provider.
Agree what needs to move.
Your engagement identifies the records, appointments and pending work IMSG will handle.
Appointment and notifications
Appointment documents and relevant Registry notifications prepared within the agreed scope.
Company record handover
Registers, resolutions and other available company records requested and reviewed for gaps.
Pending work and deadlines
Outstanding filings and approaching dates identified, with responsibility for follow-up agreed.
Directors retain responsibility for the company. Missing records and disputes with the outgoing provider need separate attention.
A handover timetable for your company.
- 1
Review the position
Current provider, records and approaching deadlines reviewed.
- 2
Agree the appointment
Due diligence, scope, fees and appointment documents addressed.
- 3
Coordinate the handover
Records requested and required signatures and notifications followed up.
- 4
Confirm ongoing work
Gaps, pending filings and the annual timetable agreed.
A company secretary’s appointment or cessation is generally notified to the Companies Registry on Form ND2A within 15 days. Agree the effective date and who handles the notice; the annual return does not replace it. If the registered office also changes, review Form NR1 and its 15-day notice period. Registry filing requirements
Records to prepare for the handover
- Incorporation documents and the latest annual return.
- Current director, shareholder, secretary and registered-office details.
- Statutory registers, SCR records, meeting minutes and resolutions available to you.
- Pending filings, Registry correspondence and the outgoing provider’s contact details.
- Your preferred changeover date and any records you have been unable to obtain.
Tell us about incomplete records or an approaching deadline at the start, so the quote and timetable address them.
Annual support and handover work, priced separately.
Published annual services
HK$3,000per year
Government fees and optional address and mail services are additional.
- Company secretary services: HK$2,000 a year.
- IMSG SCR designated representative: HK$1,000 a year.
A written quote for the handover.
The work depends on the records available, pending filings, appointment and address arrangements. Reconstruction, overdue work and additional corporate actions are identified separately.
- TCSP licence TC004818
- Founded 2016
- Admiralty, Hong Kong
General information checked on 12 October 2026. Requirements and government fees may change. Obtain advice for your circumstances; your written quotation confirms IMSG’s services and fees.
Plan your company secretary handover.
The call is free and covers general questions: how Hong Kong companies work, what we do and what it costs.Advice on your own company is a paid consultation at HK$2,500 an hour. First-hour fee credited towards IMSG service fees if you engage us within 30 days. No cash refund. Government fees and third-party charges are excluded from the credit.
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